Creating Your Clean Air Program

DO – Implementing Strategies
There are two equally important approaches to the “DO” process of the PDCA,

Technical
Approach

Communication Approach

Technical Approach

Conduct an Activity-Based Emissions Inventory
•  Depending on the maritime operation (ex: cargo handling equipment), collect data on the type of equipment, the 
     individual equipment number, the engine type, model, year, hours of activity, fuel use, and whether the 
     equipment has been upgraded or given a special after-treatment.

•  Once you have a detailed list of all of your equipment, assess your older equipment, determine what equipment is 
     going to be replaced or repowered with a newer engine. Examine what equipment is most actively used on a 
     daily basis.

•  After examining your equipment, calculate the emissions. Determine what the emissions factor is for each 
     engine type. This is a very important component in the equation.

•  A number of port-wide activity-based emission inventories have been conducted at ports in the United States . 
     The ports that have conducted port-wide emissions inventories include:

•  Port of Los Angeles
•  Port of Long Beach
•  Port of Seattle
•  Port of Tacoma
•  Port Authority of Houston
•  Port Authority of New York and New Jersey

Establish a Baseline and Set a Benchmark
•  Using the results of the emissions inventory, set a starting point from which to measure progress.

•  Compare performance to other maritime activities and prioritize which activities to focus on.

•   Make a qualitative assessment to current in-use practices, such as; preventive maintenance, equipment 
     replacement schedules, and efficiency practices.

 Analysis and Evaluation
•  Analyze the results of your emissions inventory by determining what maritime operation is generating the most 
     emissions. Take into consideration the age of the equipment, the hours in operation, the type of fuel, the load in 
     which the equipment is operating under and the maintenance schedule.

•  Evaluate over-all performance of your equipment. Meet with the operators of the equipment and inquire on 
     how each piece of equipment operates.

•  Evaluate where there is a lack of efficiency in daily operations; for example, trucks waiting more than 15 minutes 
     to enter the gate and/or facility.

•  Generate a report on your assessment.

Research Different Emission Control Strategies
•  Using the Tool Box for Port Clean Air Programs as a guide, evaluate the strategies recommended for the source 
     category of focus. For example, refer to the strategies recommended for cargo handling equipment (CHE).

•  Depending on the strategy, research the various options available that will work best with the identified 
     equipment. For example, research the different emission control technology companies that provide diesel 
     particulate filters (DPFs) for non-road applications such as CHE. There are differences in operational measures, 
     effectiveness, maintenance and cost. The Tool Box provides helpful websites you can use to learn more about 
     DPFs.

•  Identify where to improve operational efficiency either through idle-reduction strategies, gate efficiencies and/or 
     better maintenance programs.

 Determine Control Strategy(s)
•  After researching the various control options for your selected maritime operation, determine the control option(s) 
     that is  technically feasible and provides the most environmental benefits.

•  Carry out a pilot test to ensure feasibility.

Implement Your Program
•  Apply control strategy to maritime operation.

•  Follow implementation schedule.

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Communication Approach

Communicating Your Program
•  Determine how to communicate your Program to your audience. Depending on how your port is organized, 
     your message may need to be adapted to the different groups of people within your company. The same applies 
     to communicating to people outside of your port – customers, tenants, business partners, stakeholders and the 
     port community.

•  Create a communication plan that will direct how you will communicate your Program to your audiences. 

Raise Awareness (Internal and External)
Identify the different mediums on how to communicate your Clean Air Program. Mediums may include; meetings,
workshops, written materials, campaigns, and the internet (include a program link on your port's webpage).

Capacity Building
Open up opportunities for your employees to learn and share ideas. Training allows for the exchange of helpful
information on best practices. Capacity building will help sustain the success of the program. The more people
are aware of and understand the purpose and benefits of the Clean Air Program, the higher the likelihood that
people will support it.

Motivating Your Team
Motivate your team through incentives. It is very important that people feel like they are a part of something
that is special and important. Recognize staff who have worked hard on the program and staff who have made
achievements while supporting the goals of the Clean Air Program.